GMail Reads All Your Mail

GMail

GMail Knows All

You can’t get away from GMail.

Since it was introduced about 4 years ago, GMail has changed the way email is accessed and stored. There were certainly online email accounts before GMail – and it’s not like HotMail, AOL, or Yahoo mail were difficult to use. But GMail just did so many things right (including SPAM filtering) while combining a clean, easy to use interface with seemingly limitless storage that leaving all your email online actually made sense.

Google has labelled GMail as a “Beta” product since its inception. (If Google could find a way to get away with it, they’d label the main search engine as beta). While GMail is clearly long out of beta testing, it has constantly undergone quiet revisions and upgrades, with features being rolled out without much fanfare.

Unless you read Google blogs or like to poke around in menus, you may have missed some of GMail’s most useful new – or even not so new – features.

READ, WRITE, SAVE ALL YOUR EMAIL IN ONE PLACE

Mail Forwarding has been around for years, but many people are still unaware of it.

If you want to keep all your mail in one place, but still want to use separate business and personal email addresses, GMail will allow you to fetch your POP3 or IMAP mail and read it in GMail. You can send as well as receive using any authenticated POP3 address.

To set this up, click on the small, blue Settings link at the top, right hand side of Gmail, and then click on Accounts. Among other things, you’ll see Send mail as and Get mail from other accounts. Just set these options up with your POP email info and you are good to go.

(Note: If you choose to leave mail on the original server, and also download your GMail into a POP mail client like Outlook, you’ll get two copies of everything. Give some thought to how and where you want to save your mail.)

GMAIL BONUS FEATURE – ANTI-VIRUS SOFTWARE

GMail will not fetch email that is infected with a virus. You’ll receive a notice instead, saying such-and-such was left on the server because it had a virus. I love this feature, even if you can’t rely upon it 100%.

COMING UP NEXT – GMAIL PART 2 – CANNED ANSWERS

Next is a nifty new feature from Google Labs called Canned Answers. If you use GMail for your business, this is going to be indispensible. In fact, it is so cool, it deserves it’s own post. So next up: Canned Answers from GMail.

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